Document Control and Administrative Services Manager

Job Posting

At Jacobs, we’re challenging today to reinvent tomorrow—delivering solutions that advance the well-being of our communities and the world. As our programs grow, so does the need for strong administrative and document management leadership to keep complex projects moving forward. We’re looking for a skilled Document Control and Administrative Services Manager to support a major Capital Program in Broward County, Florida.

This role is based in Fort Lauderdale, FL; however, candidates living outside the Fort Lauderdale area will be considered, provided they are willing to travel to the office/client site in Fort Lauderdale at least twice per month.

In this highly visible role, you’ll play a key part in ensuring smooth operations across the Program Management Office (PMO) while supporting a diverse team delivering essential infrastructure improvements. You’ll oversee administrative services, office management, document control operations, and staffing for these functions. You’ll also help guide the implementation and ongoing management of the program’s document management system, ensure consistent and accurate document flow, and lead a team responsible for the organization, accessibility, and distribution of project materials. Your expertise will help drive efficiency, quality, and compliance across the program.

What You’ll Do

• Lead and manage administrative services and document control teams within the PMO
• Oversee human capital resources assigned to administrative and document control functions
• Support the development, rollout, and implementation of the program’s document management system
• Manage and maintain program-wide document management systems, ensuring accuracy, access, and compliance
• Provide leadership and guidance across administrative and document control operations
• Oversee reproduction support services
• Manage mailroom, distribution, and logistics functions
• Oversee document retrieval, storage, and archiving processes
• Manage distribution of project documents to internal and external stakeholders
• Oversee office supply procurement, inventory, and tracking
• Manage office space planning, desk assignments, and equipment allocation

Requirements

• 5-10 years of experience in Office Management, Document Management, and/or Configuration Management supporting large-scale programs or projects
• Strong communication, interpersonal, and organizational skills
• Experience managing staff in administrative or document control environments
• Working knowledge of Trimble ProjectSite
• Willingness to be onsite in Fort Lauderdale twice a month

Ideally, You’ll Also Have

• Experience supporting major capital programs or public sector infrastructure projects
• Familiarity with PMO environments and large, multidisciplinary project teams
• Ability to analyze and improve administrative and document management processes
• Demonstrated leadership skills with the ability to mentor and develop staff
• Strong problem-solving skills and a customer-service mindset

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.