Administrative Assistant 3

Job Details

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Please note that this opportunity is contingent on program funding. Start dates are determined after funding confirmation.

Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 3 to support the Research & Advanced Development organization onsite in Melbourne, Florida.

This position will support multiple Directors.

Key responsibilities include performance of all administrative and support functions for the director and other leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.

The role calls for a self-motivated, positive team player who excels at the full spectrum of administrative support—answering phones, ordering supplies, coordinating security-related functions, arranging domestic and international travel, and filing expense reports. The incumbent will manage multiple calendars, schedule and facilitate meetings, oversee guest logistics, and handle facility-related needs while planning engaging team-building activities and coordinating new-employee onboarding. Flexibility, dedication, and the ability to interact effectively with all levels of Northrop Grumman leadership, support organizations, and customers are essential to success in this position.

Key Responsibilities

• Proactively manage and prioritize calendars for senior staff and supervisors, scheduling meetings, handling urgent requests, and resolving conflicts to maintain uninterrupted workflow
• Coordinate domestic and international travel arrangements, process expense reports, and ensure timely reimbursements for assigned personnel
• Arrange on-site and virtual meetings—including conference-room bookings, catering, agenda preparation, and follow-up on action items—while overseeing all logistical details
• Collect, compile, and summarize data for reports and presentations; draft, edit, and proofread documents for accuracy and grammar, facilitating on-time delivery
• Track, document, and close team action items; manage data movement through approved processes from unclassified to classified networks
• Provide comprehensive administrative support: respond to employee inquiries, refer resources as needed, and answer policy-related questions
• Maintain physical and electronic filing systems; handle phone calls, emails, and general correspondence with professionalism
• Greet visitors, verify identification, issue badges, and log arrival/departure times to ensure a secure and welcoming environment
• Oversee office supply inventory, place purchase orders, and monitor stock levels to prevent shortages
• Offer backup support to other administrative staff, ensuring continuity of operations during absences or peak periods
• Lead or assist with special projects, meeting milestones and delivering results on schedule
• Plan and execute team events and site engagements that promote a strong “team-first” culture
• Identify recurring scheduling or operational issues and propose process improvements that enhance efficiency and service quality

Basic Qualifications:

• High School diploma/GED with at least 4 years’ experience as an administrative assistant or similar
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
• Strong interpersonal, communication and organizational skills
• Your ability to obtain and/or transfer and maintain the final adjudicated government Secret clearance and any program access(es) required for the position within a reasonable period of time, as determined by the Company

Preferred Qualifications:

• Active DoD Secret or Top-Secret security clearance
• Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
• Experience in planning, coordinating and overseeing catering for corporate meetings
• Strong proofreading and document preparation skills

#AS-FA3

Salary and Benefits

Primary Level Salary Range: $23.27 - $38.75

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Application Information

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.